Participation in an IAES event is open to Junior and Senior High Schools, Colleges, Universities, Agencies, Scholarship Bodies, Governmental organizations, Parents and Students whose participation is relevant to the event.
Participation in an IAES event will ONLY be confirmed if an invoice has been issued and IAES has received a proof of payment.
2. Cancellation policy
Participation fees once paid is non-refundable.
If otherwise a participant needs to cancel participation, 50% of the full participation fees will be withheld.
Refunds will be processed within 30-60 days.
In case of a ‘no show’ 100% of participation fees will be withheld
3. Transfer policy
Participants are free to transfer participation to another party or another event.
4. Force Majeure
If an IAES event may have to be canceled or postponed, IAES will notify participants immediately and participation fees paid may be transferred to another IAES event or refunded in full to the participant.
Participants may not claim for loss of travel or other related event expenses that will arise from cancellation or event postponement.
5. Payment (bank transfer ONLY)
All invoices issued are payable via bank transfer ONLY and must be cleared within 7 days from the date of issue.
IAES will not be held accountable for delays in wire transfers.
After 7 days, IAES will charge an additional 10% of fees payable as a Late Payment Charge.
After 7 days, should an invoice not be cleared, IAES will cancel a participant’s registration to participate in an IAES event.
If a participant re-registers for an IAES Event after registration has been canceled, IAES will charge additional 10% of participation fees
IAES will provide visa invitation letters to all participants of an IAES event.
Invitation letters once issued does not guarantee the issue of visa to participants. This is solely the decision of visa consulates in respective countries to issue or decline visa to participants.
Participation fees once paid will be refunded in full once a delegate is refused visa. Participants will therefore have to provide proof of visa denial for refunds.
7. Transport and delivery of promotional materials
Participants wishing to deliver brochures, banners and other materials relevant to an IAES event can do so using their preferred courier service.
Participants wishing to employ the services of IAES for this will be charged additional fees
IAES is not liable for loss or incorrect delivery for participants who employed a courier service for delivery.
8. Advertising and promotion during the event
The only type of display and advertising materials permitted is 1 roll up stand, brochures, table cloth and souvenirs.
9. Liability and insurance
Participants are advised to be insured before traveling to an IAES event.
IAES will not be held liable for any loss of or damage to exhibits, materials or equipment prior to, during, or after the event.
IAES will use photographs and video footages during events for promotional purposes only.